Private Cannabis Clubs in South Africa exist among unstable and constantly evolving legal grounds. With The Haze Club’s Declaratory Order process being moved out to early 2022 (hopefully), it’s clear to see that any firm regulation on Cannabis Clubs is still a time away from now. In the absence of clear, concise legislation, it is up to pioneers like The Haze Club and many others, who have made their own interpretations of the 2018 Privacy Judgement and other relevant South African Cannabis legislation, to find the most solid arguments one may use to provide for the existence and operation of PCCs.

Cradlestoned Quality Solutions completed rigorous research in various capacities, leading to legitimate legal opinions, valid and applicable research and high-level conversations. The output of this extensive research materialised in the form of documentation for a system that outlines possible actions (and limits) of an association of Cannabis enthusiasts. This system facilitates the supply and distribution in a closed-loop manner, considering the Privacy Judgement and its possible interpretations. It operates on the same basis and principles of ISO-compliant Quality Management Systems. It should be noted that the Club Management System is not considered to be a legal solution to facilitate the selling of Cannabis. It is merely an interpretation of current laws and a governance system based on good operating practices.

private cannabis club
Besides leaning heavily on ISO 9001 principles, the Private Cannabis Club Management System also incorporates processes and procedures from the following standards:

  • ISO14040 Environmental management;
  • GlobalG.A.P / G.A.C.P. / GMP standards;
  • ISO27700 Privacy Information Management;
  • SA’s Protection of Personal Information Act (POPI);
  • ISO 31000 Risk Management;
  • ISO26000 Social Responsibility.
The modules contained in the Private Cannabis Club Management System include, but are not limited to, the following:

  • Model Management: Personal / Private Model
  • Model Management: Shared / Collective Model
  • Supply & Demand
  • Member / Subscriber Management
  • Cultivation Management
  • Human Resources
  • Environmental Management
  • Information Management
  • Risk Management
  • Social Responsibility Management

The inclusion of all the above elements were carefully thought through, planned and designed with the aim of addressing the main requirements and possible contributions that the Club could make to the public economy.

 It also aims to assist Club founders to establish a useful toolkit to be utilized for the Club’s improvement – both of itself and that of interested parties to the Club.

The implementation of a Club Management System has the following purposes:

  • To prove the Club makes use of a closed-loop supply and demand system;
  • To prove that the Club operates on a private basis;
  • To prove that the Club tries its best to comply to any applicable and value-adding legislation;
  • To facilitate social development and contribution to a desperate society on a variety of levels;
  •  To design a safe space for Cannabis enthusiasts to freely and privately associate.
Some advantages and benefits for implementation of a Club Management System include:

  • A process approach to structure the Club;
  • Best practices according to its operations;
  • Management and improvement of Club processes;
  • Capturing of demand and planning of supply management;
  • Managing the member experience;
  • Managing growers and their capability;
  • Planning and management of the life cycle of the Cannabis plant.